Beginners Guide on MIS Report and Various Types of Reports

Now, there is no denying the crucial significance that information plays in any organization's operations. More than ever, businesses require employees who are knowledgeable in both business and technology. The MIS report, a byproduct of information, technology, and business, carries a crucial burden for the company.

This article will take you step-by-step through the creation of a MIS report, including its types, importance, and preparation in Excel and reporting tools.

MIS Report: What is it?

We must first clear up the misunderstanding surrounding MIS before we can define the MIS report more precisely. Management Information System is referred to as MIS. The foundation of an organization's operations is MIS. It utilises a variety of tools and processes to gather data and support decision-making as it stands at the nexus of business and technology.

The Management Information System, a real-time business strategy used by businesses to produce and monitor company data and requirements through interactive dashboards, includes MIS reporting.

A reporting procedure on the data gathered in the MIS system is known as MIS reporting. MIS reports provide a succinct and thorough overview of all daily business activity. Managers and analysts can assess these business processes, identify issues, gather knowledge,

Various Usage of MIS Report?

Analysis of MIS reports appears to be essential for executives because it helps combine data to get superior insights. MIS reports are crucial since they concentrate on gathering historical data, current data, and doing trend analysis. They are prepared on a regular basis at a set frequency; monthly is the most typical.

Managers may make wise decisions, avoid issues, and capitalise on business plans by routinely monitoring business operations through MIS reports. This helps to improve both the long- and short-term performance of the organisation.

A succinct overview of a number of crucial factors, such as essential financial performance, HR indicators, order monitoring, customer satisfaction ratings, and churn rates, is provided by MIS reporting. As a result, it may be an effective tool for locating opportunities and assisting in decision-making.

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Types of MIS Report

The Management Information System is divided into numerous categories. We can categories MIS reports into the following four categories.

1. The Summary Reports / Flash MIS Reports

Due to its relevance to the day-to-day operations of the business, summary reports in MIS are frequently the most used reports. It compiles the data and presents it in a way that managers can understand it.

If it is an inventory summary report, it will provide details such as the price of existing inventory and the price of recent acquisitions.

Detailed information on daily sales, including fees, discounts, taxes, liabilities, and payments, is provided if the report is a sales summary.

2. The Trend Reports

Trend reports allow you to compare how various items perform in the present with their performance in the past. For instance, it can demonstrate the progress made by a product category or business unit from one year to the next.

It also enables you to examine how your customers' purchasing patterns are evolving in light of customer data, or to focus on a particular company sector, and determine whether your financial performance is consistent with the trend of your sector as a whole.

The trend reports can identify problem areas and provide solutions.

3. The Exception Reports

A report on an anomaly can be an exception. Every instance of these anomalous occurrences will be gathered and compiled into a single MIS report for easy management access. This document's goal is to demonstrate how real performance differs noticeably from predictions, which are typically unfavourable.

For instance, in the credit industry, the exception report may indicate certain high-risk clients or make note of certain papers that are set to expire. These reports typically call for quick action to reduce the risk.

4. On-Demand Reports

Managers can generate a MIS report on demand whenever they need one. The formats of the reports and the information they contain are determined by the demands of the manager who needs them as well as by the circumstances at the time.

For instance, the owner of the business might require a sales report for a particular product line to determine how well it is doing during a particular holiday season in a particular city or at a particular price. The MIS reports will demonstrate how a change in a product's price will impact its profitability.

How to Prepare an MIS Reports?

We now discover that MIS reports are crucial for streamlining information and assisting business decision-making. Then, perhaps, you're interested in learning how the MIS report is created.

Excel for MIS Report Creation
Most businesses still prepare MIS reports the old-fashioned way, with Excel. The secret is to create MIS reports that are simple to read and have a solid understanding of Excel.

1. To start, you must gather the raw data that is dispersed throughout the numerous MIS systems used by the various departments, including marketing, finance, logistics, and customer service, among others.

2. Next, manually merge the data in Excel and clean it up to filter the information needed for certain MIS reports. However, in this phase, keep in mind to separate your raw data into separate sheets.

3. Use an excel formula to connect your data to your MIS template next. Vlookup,Hlookup, Sumifs, Sumif, etc.can be utilised

4. Lastly, don't forget to review your report to see if any statistics are trending or not, whether there are any #N/As, any #values, etc.

Benifits of MIS Reports

Business management includes reporting on management information. The following are some benefits of reporting for top level management.

1. Management of Data and Trend Analysis

Mathematical tools are used by management information systems to assist with data management, analysis, and storage. Such information provides in-depth understandings for trend analysis, strategic planning, and business forecasting.

2. Setting Goals for Organisation

With MIS reports, you have access to comprehensive data insights and analysis, making goal-setting simpler. Detailed reports make it easier to understand current industry trends and forecast results.

3. Identification of Financial Issues

Calculating the working hours of a workforce and a machine is made easier with the use of MIS system reports. The idle times of the labour and the machine are also mentioned in these reports. MIS reports are useful in case of any issue involving resources, work hours, or time management.

4. Improve Efficiency

The effectiveness of the personnel and equipment can both be improved through MIS reports. Everything may be tracked, including sales, inventory, production, cashflows, profits, and losses.

5. Helps Decision Making

Online transaction processing, or OLTP, is the foundation of MIS reporting and aids in quick data collecting and processing. As a result, businesses are able to handle data more quickly and efficiently, which speeds up goal-setting and decision-making.

MIS Report Preparation Tools for Microsoft Excel

Excel reporting relies heavily on tools and algorithms. Some of the most well-liked MS Excel tools for creating thorough reports are listed below:

1. Pivot Tables One of Microsoft Excel's most useful features is pivot tables. It enables us to tabulate data and summarise and analyse it. We can quickly generate MIS reports from data using pivot tables.
2. Data filters are employed to draw out particular data from a sizable data set. Data can be filtered by date, month, year, product, region, etc. using data filters.
3. Data validation: Data validation is used to make sure that cells are only filled with valid data. Data validation, for instance, can be used to guarantee that cells are exclusively filled with integers.
4. Data Consolidation: MS Excel has a feature called data consolidation that enables us to compile data from several sources into a single worksheet. When we need to build MIS reports from data that is dispersed over various spreadsheets or files, this is helpful.

FAQ on MIS

Q - What drawbacks are there to MIS?
A - The Management Information System, or MIS, is a tool that allows management to make data-driven choices by producing useful reports based on available data. Except for the fact that specialised tools and knowledge are needed to prepare reports, MIS has no drawbacks.

Q - What does the MIS report mean?
Simple definition of MIS report: A management information system that offers data patterns, employee details, and the most recent patterns & trends. Companies need MIS reports in order to make important business decisions and enhance both short- and long-term performance.

Q - Is MIS economical?
Although MIS requires an initial investment and setup knowledge, it is quite cost-effective in the long term. The ROI is ultimately increased because it lowers manual errors and automates tedious tasks like data entry.

Q - What does the accounting MIS report contain?
All reports pertaining to cash flow, debt, and a company's financial statements are included in MIS reports in accounts.

Q - What is contained in a MIS report?
MIS reports provide estimates for a certain department, product, location, or channel as well as data from the current and prior year. An illustration. Current sales, sales from the previous year, projections for the upcoming year, bifurcations, etc. are all included in the sales department's MIS.

Conclusion

This article defined MIS, identified its various forms and highlighted their significance with several instances. Finally, we presented two methods for creating MIS reports: to create an Excel MIS report

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